Delivery via CodeMeter License Portal

The integration of ERP, CRM, and e-commerce systems with CodeMeter License Central is done via connectors and has been available for many years. SAP integrations are always the highlight of our projects, where our customers are amazed at how easily and quickly this can be implemented. You can choose between directly addressing our SOAP and REST interfaces or integrating via a special SAP connector from our partner company INFORMATICS. The advantage of the integration with INFORMATICS is that you not only receive an interface but also the expertise on when and how to use it, all the way to a turnkey solution.

How to deliver?

A question that always arises in these projects is: “How do these licenses automatically reach my users?” Some of our customers print the ticket on the delivery note and send it out. Others generate license certificates with the ticket in credit card size, while others create sealed PIN/TAN letters, similar to those used by banks. The trend is moving towards direct digital delivery via email, which has been the norm in current projects. Either the delivery note is sent as a PDF, or the ticket is inserted directly into the email.

Delivery to a Portal

Although delivery via email is currently the state of the art, we asked ourselves whether there are alternatives. Our answer is yes, via direct delivery to CodeMeter License Portal. CodeMeter License Portal is an add-on to CodeMeter License Central that allows you to manage your customers and their users and assign licenses to them. Via an SSO (Single SignOn) interface, users and hierarchies can be linked to your existing system for managing your customers. You don’t have such a system? No problem – CodeMeter License Portal optionally includes its own management system.

Our Pilot Project

In the first pilot project, we implemented a connection between SAP and CodeMeter License Portal together with our partner INFORMATICS. The order containing the licenses is created via the connector. Technically, we integrated this into CodeMeter License Portal to provide a unified interface. After the order is created, SAP queries the internal WIBU ID of the customer. For this purpose, SAP transmits the SAP debtor number and the Ship-To-Mail.

CodeMeter License Portal checks whether this customer and user already exist. If they do, the WIBU ID is returned. If not, a customer and/or user is automatically created, and their WIBU ID is returned. In the third and final step, SAP calls the function that links the license to the WIBU ID.

Customer or User?

When delivering licenses to the Portal, you define who should receive the license. In the Portal, licenses can be assigned to a group (usually the customer) or a user (a specific individual). Licenses in groups can be either “Public” (visible to all members) or “Admin Only” (visible only to administrators).

A typical use case is delivery to the group in “Admin Only” mode. Purchasers and administrators have access to these licenses and can then assign them to employees or distribute them across projects.

Black Box for Automation

You might be wondering why SAP calls CodeMeter License Portal multiple times instead of us simply providing a black box that handles everything at once. This black box is also available, allowing all steps in the Portal to be executed automatically with a single call. In this specific project, however, step-by-step handling was explicitly required for error processing in SAP. The decision on where error handling should take place is entirely up to you. We adapt to your requirements. For the automatic creation of customers and users via CodeMeter License Portal, rules can be defined and implemented. Examples include integration with an SSO system and positioning within the overall group hierarchy.

Summary

With delivery to CodeMeter License Portal, Wibu-Systems offers an option that can be used as a complement or alternative to email delivery. Customers and users are automatically created as needed based on predefined rules. Customers receive a notification and can easily retrieve and distribute licenses via the portal. Critical data, such as tickets, is centrally visible to multiple administrators at the customer’s end and is not transmitted via email.